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Top 9 Reasons Digital Event Bags are More Sustainable and Efficient

Pile of Backpacks

Physical event bags are a hassle. We have all been there at one point or another – you and your colleagues assembled to stuffing those event bags with items that took you weeks to collect and that attendees may or may not want. 

So much time wasted and if attendees don’t want the items in the bag, where does it all end up?  Yes, you guessed it – the garbage and in turn landfills.  In an article by Elizabeth Segran in Fast Company she details how environmentally and economically unfriendly a physical event bag can be.  This shouldn’t come as a surprise to anyone – the bags themselves, water bottles and those pair of sunglasses are not manufactured with the environment in mind.

What is an ideal way to be sustainable and more efficient for your next event that offers sponsors a viable way to connect their brands with your guests in a meaningful way?  The Digital Event Bag answers that question.

1 | Less Filling Landfills

Landfills are the destination for items found in swag bag. With Digital Event Bag there is no waste since all offers and information is exactly that – digital.

2 | No Carbon Footprint

Going digital eliminates the large carbon footprint that is created thanks to the manufacturing and shipping of those traditional items like pens and water bottles.

3| Sponsors Pay Less

Often sponsors pay to have their brochure or flier inserted into the bag.  It is generally read once and then discarded.  With a Digital Event Bag all the information a sponsor wants to display is easily accessible via a link and then downloadable.

4 | No Leftovers

A lot of planning goes into an event and trying to estimate the head count is part of that equation. Ultimately, however there are always leftover swag bags that simply go to waste.

With a digital option there are also some key benefits that help make the process more efficient:

5 | Save Time

Time is saved for other important planning requirements when remove the effort and coordination it takes to get all the bags stuffed.

6 | Save Money & Space

Space and money are saved since the bags and its contents don’t have to be stored or shipped.

7 | Smartphone Access for Attendees

Attendees can open their digital bags from their smartphones and tablets via text messages or emails that link to the event organizer’s website or app as often as they want for up to 60 days. Once opened, guest have access to discount codes, free offers, contests, surveys, video content, articles and much more.

8 | DIY for Sponsors

There is no back and forth on getting logos or copy approvals on sponsors messaging or offers. It is all online and the sponsor can create their content directly into the platform.

9 | Lead Gen & Analytics

Online bags offer lead gen and analytics opportunities to the sponsors and host. The promotions in the swag bag take attendees directly to the sponsor’s site—and there’s nothing more compelling than bringing them directly to the point of purchase with an offer. Because the attendees interact with the swag bag online, event hosts and sponsors can get valuable data about those interactions.

Click Here to get more information about Digital Event Bags.


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About Larry:

Larry Weil, The Sponsorship Guy

Larry Weil is a nationally recognized sponsorship expert and thought leader with over $200 million in deals to his credit. TheSponsorshipGuy.com is the leading sponsorship marketing agency for Virtual and Destination Events. Media outlets, large corporations, and entrepreneurs all seek out his insights and opinions, which have been published in print, digital and broadcast.

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2-Min Video: Dealing with the Increasing Dissatisfaction of Sponsors

Dealing with the Increasing Dissatisfaction of Sponsors

In this clip from the Eventbrite interview Larry discusses why 58% of sponsors want to get out or not renew their deals. 


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About Larry:

Larry Weil, The Sponsorship Guy

Larry Weil is a nationally recognized sponsorship expert and thought leader with over $200 million in deals to his credit. TheSponsorshipGuy.com is the leading sponsorship marketing agency for Virtual and Destination Events. Media outlets, large corporations, and entrepreneurs all seek out his insights and opinions, which have been published in print, digital and broadcast.

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2-Min Video: Predicting the Near Term Future in Events

Why is VR so popular, and is it right for your event or brand? Larry’s thoughts on why VR and AR are so hot right now.


Want more? Join TheSponsorshipGuy.com’s mailing list and get insights and updates every couple of weeks.

About Larry:

Larry Weil, The Sponsorship Guy

Larry Weil is a nationally recognized sponsorship expert and thought leader with over $200 million in deals to his credit. TheSponsorshipGuy.com is the leading sponsorship marketing agency for Virtual and Destination Events. Media outlets, large corporations, and entrepreneurs all seek out his insights and opinions, which have been published in print, digital and broadcast.

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Sponsorship in the Digital Age (Full Presentation)

Sponsorship in the Digital Age

I have been evangelizing about the importance of expanding your event’s digital assets. It is without a doubt, among the most cost effective and strategic steps you can take to provide value to your sponsors. Just this week, I finalized an entirely new presentation for the ICCA World event. These slides were presented as part of the breakout session “Sponsorship in the Digital Age”. 


Want more? Join TheSponsorshipGuy.com’s mailing list and get insights and updates every couple of weeks.

About Larry:

Larry Weil, The Sponsorship Guy

Larry Weil is a nationally recognized sponsorship expert and thought leader with over $200 million in deals to his credit. TheSponsorshipGuy.com is the leading sponsorship marketing agency for Virtual and Destination Events. Media outlets, large corporations, and entrepreneurs all seek out his insights and opinions, which have been published in print, digital and broadcast.

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2-Min Video: Is Email Still Relevant?

Is Email Still Relevant?

Does email still work? Larry says yes, but only if you use very specific tactics. Hear his tips in this clip from his interview at Eventbrite.

About Larry:

Larry Weil, The Sponsorship Guy

Larry Weil is a nationally recognized sponsorship expert and thought leader with over $200 million in deals to his credit. TheSponsorshipGuy.com is the leading sponsorship marketing agency for Virtual and Destination Events. Media outlets, large corporations, and entrepreneurs all seek out his insights and opinions, which have been published in print, digital and broadcast.

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Why I’m an Evangelist for Digital Sponsorship

Evangelist

Event sponsorship is an ultra-competitive business. Everyone says they want more sponsors. The truth is they want more money. Nothing wrong with that, it’s why we are all in the business. I hear from dozens of event producers every week who are looking for help. My first step in evaluating them as a potential client is to review their website, sponsorship deck and media kit (if they have one). By far the biggest unrealized opportunity that most are missing is digital.

Here is a quote that sums it up well:

“…digital is no longer just a tool in the toolbox but instead is an absolutely critical, core component of the live brand experience. The reality is that potential attendees are discovering events and experiences online through the web, social, and email. But many event marketers have yet to embrace this new reality, putting them at risk of losing attendees, sponsors, and revenue to competitors.”
Making Digital Marketing Work for Live Events” – Freeman

If there is one major lesson to be learned from digital advertising, it is that data is a game changer. Many of the events I review are stuck with insufficient or insignificant data. Savvy sponsors don’t care about views, likes, or demographics. They care about audience insights like alignment, interests, values, and lifestyle. Saying that your audience is 65% women ages 30-45 with an average income of $70,000 isn’t as helpful as you might think. Women in that group could be business executives, MMA fighters, a stay at home mom or a fighter pilot

There are two significant opportunities, increased attendance and increased sponsorship. While increasing attendance will help you increase sponsorship, I’m here to write about increasing sponsorship. Increasing sponsorship sales with digital assets breaks down into two opportunities; closing more sales with data and helping sponsors collect and close leads. There are three primary resources to gather the data that will increase your sponsorship revenue:

1 | Event Tech

  1. Your ticketing provider. Yes, they have a ton of data on who buys and who looks. If they don’t, change providers.
  2. Event apps are perhaps the most underutilized platform. They have capabilities far beyond being a schedule, floor plan, banner ad platform, and direct message provider. They can tell you who attends what, take surveys, facilitate Q&A sessions, gather registrant info and updates, social integration, push notifications, lead scanning, beacon messages, networking and meeting scheduling, and gamification.

2 | Marketing Tech

  1. Surveys. Yes, old school surveys but delivered digitally. Don’t wait until they are at the event. You can even get a client to sponsor a survey. Offer a prize. Sponsors would love to help you design a survey that gives them the insights they want.
  2. Facebook analytics. Have a Facebook page. Learn how to use they data they provide on who visits your page.
  3. Email is still one of the most effective and valued methods of generating leads. Used properly, to distribute sponsored content that attendee’s value, it is typically a must have for top sponsors.
  4. CRM. I’m shocked by how many events are still using spread sheets to track leads. A full featured Customer Relationship Management platform will gather email addresses, get background on prospects and help you identify what your sponsor prospects most value.

3 | Audience Extension

  1. Geofencing. Put a virtual fence around your event (or your competitors’ event). When attendees get on their phone you can find out a lot. Not the private stuff mind you, but what apps they use, and what sites they visit. You can drop an ad on their phone in behalf of a sponsor and retarget them after the event.
  2. Put pixels on your web page. This is a common tool to gather all kinds of data about your visitors, not just your buyers. Once you know what other sites they visit, you can help your sponsor be there too.
  3. Digital Event Bag. A virtual version that allows attendees to engage with sponsors before during and after the event. (Learn More)

Let’s end with another quote:

“2019 will be the first year when digital ad spend surpasses traditional media investments, yet only 3% of corporate sponsorship budgets are allocated to digital advertising. Brands are begging for more digital solutions, but sports organizations, conferences/tradeshows and music festivals are still selling logos on the footer of their websites. It’s time for the corporate sponsorship industry to adopt the same digital and programmatic advertising capabilities as the mainstream marketing industry.”
Chris Shreeve, Co-Founder – VP Business Development, PrograMetrix


Want more? Join TheSponsorshipGuy.com’s mailing list and get insights and updates every couple of weeks.

About Larry:

Larry Weil, The Sponsorship Guy

Larry Weil is a nationally recognized sponsorship expert and thought leader with over $200 million in deals to his credit. TheSponsorshipGuy.com is the leading sponsorship marketing agency for Virtual and Destination Events. Media outlets, large corporations, and entrepreneurs all seek out his insights and opinions, which have been published in print, digital and broadcast.

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Julio Jones’ Waffle House Cleats Worth $1M+ for Restaurant

Waffle House

Julio Jones may have football on his mind but his feet have him heading to Waffle House. The Alabama native and Atlanta Falcons wide receiver was spotted Thursday after practice wearing detailed cleats with the name of one of the South’s favorite food joints on the side.

“The value of this kind of media could be upwards of a million dollars or more …

Read Full Article Here


Want more? Join TheSponsorshipGuy.com’s mailing list and get insights and updates every couple of weeks.

About Larry:

Larry Weil, The Sponsorship Guy

Larry Weil is a nationally recognized sponsorship expert and thought leader with over $200 million in deals to his credit. TheSponsorshipGuy.com is the leading sponsorship marketing agency for Virtual and Destination Events. Media outlets, large corporations, and entrepreneurs all seek out his insights and opinions, which have been published in print, digital and broadcast.

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2-Min Video: Building Long Term Relationships with Sponsors

Building Long Term Relationships with Sponsors

In this 2 minute video clip Larry discusses the right to build long term relationships with clients and how to avoid the behaviors that drive them away.

About Larry:

Larry Weil, The Sponsorship Guy

Larry Weil is a nationally recognized sponsorship expert and thought leader with over $200 million in deals to his credit. TheSponsorshipGuy.com is the leading sponsorship marketing agency for Virtual and Destination Events. Media outlets, large corporations, and entrepreneurs all seek out his insights and opinions, which have been published in print, digital and broadcast.

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The New Mindset for Sponsorship Sales

The New Mindset for Sponsorship Sales

In this two minute clip Larry discusses the most effective approaches to making the kind of connection to prospects that will greatly improve your chances of making a sale.


Want more? Join TheSponsorshipGuy.com’s mailing list and get insights and updates every couple of weeks.

About Larry:

Larry Weil, The Sponsorship Guy

Larry Weil is a nationally recognized sponsorship expert and thought leader with over $200 million in deals to his credit. TheSponsorshipGuy.com is the leading sponsorship marketing agency for Virtual and Destination Events. Media outlets, large corporations, and entrepreneurs all seek out his insights and opinions, which have been published in print, digital and broadcast.

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17 Creative Event Sponsorship Ideas

Sponsorship Ideas
This post was originally published on the Eventbrite blog. Read the original post here.

Event sponsors are critical to helping you fund and improve the attendee experience. But to stand out in a sea of sponsorship ideas, you need to think beyond brand awareness and create worthwhile opportunities that help sponsors achieve their goals.

Before you get to work putting your sponsorship ideas in motion, keep in mind three important factors. First, why people attend your event and the problems they’re experiencing. Second, your sponsor’s needs and how your event can meet them. And third, the brand activations that will bring it all together.

Ready to take your sponsorship to the next level? Here are 17 sponsorship ideas for your next event.

1 | Social mixers

Networking is one of the top reasons attendees go to conferences and other B2B events, but you might not have the bandwidth to organize after-hours parties. A sponsor can create exciting, off-site networking opportunities, which in turn give the sponsor the face-to-face interactions they’re looking for.

2 | Event apps

No matter the size of your event, an event app is a must for providing a personalized experience for your attendees. Tech-savvy attendees expect them and sponsors love to provide them because of the granular data they yield on what’s most interesting to your audience.

3 | Wellness breaks

Taking small breaks throughout the day is important to retaining focus, but it’s not enough just to switch from one sedentary activity to another. You need to move your body to really hit the reset button. Short movement classes like gentle yoga, hula-hooping, or even Zumba can help attendees take a mental break, while helping your sponsor connect with your audience.

4 | Stair or elevator wraps

Does your venue have a grand entrance? Or maybe a few escalators you hadn’t really given a second thought to? Using intriguing stairs or escalator wrap can surprise attendees and offer your sponsors a creative space to do something.

5 | Social photo booths

Similar to an old-fashioned photo booth, social photo booths allow attendees to take selfies, but they also allow users to create looping videos and GIFs and post them directly online. When photos are paired with your event hashtag, it can be some of the most potent social content your attendees can share at your event. Make it even easier with a sponsored social photo booth. 

6 | Wi-Fi

For most events, Wi-Fi access is a must. Especially if you want to encourage people to engage with your event on social media, or livestream speeches or panels. Sponsors can display their logo in the event brochure, on the event app, or signage around the event. Wi-Fi network splash page is another great opportunity not only for branding, but also to link to the sponsor’s website.

7 | Social media displays

A social media display highlights posts and photos that are tagged with your event’s hashtag on social networks like Instagram and Twitter. By offering a social media display as a sponsorship package, sponsors can control the flow of posts and add their brand’s call outs to a regular circuit.

8 | Livestreaming

Did you know that 30% of people who watch a livestream will attend that same event the following year? Live video can extend your reach and have a real impact on your bottom line. Offering a livestream as a sponsorship package can provide brands with the opportunity to engage with audiences beyond attendees.

9 | Activity-based prizes

Looking for an experiential and memorable way to get your sponsors in front of your attendees? Suggest sponsors award a useful or interesting prize to your attendees (like cupcakes or T-shirts) that they’re willing to do an activity for, like squats or a hashtagged selfie share. To increase engagement, consider making the activity a competition or a scavenger hunt that expands across the event.

10 | Virtual or augmented reality

Virtual reality (VR) and augmented reality (AR) allows sponsors to interact with attendees in ways they couldn’t otherwise. Help people experience the new product with AR or VR, like commercial van manufacturer FCA. FCA used augmented reality to show off a new line of vans and all the different color schemes with only one van physically present. It was an efficient use of space — and budget.

11 | DIY craft area

Everyone has a crafty side, so why not engage your attendees creative side with a craft area? Depending on how intricate your sponsors want to get, you could have premade crematic for guests to paint, build your own terrarium stations, or just stick to glitter and glue. This not only gives attendees a chance to share what they’ve made on their social media channels, but it serves as a reminder long after they’ve left your event. 

12 | Give back

Use the spotlight of your event to draw attention to charities or causes your sponsors work with. You can host a sponsored charity drive — for example, attendees can opt to “sponsor” animals or land for wildlife conversations. You can even combine this sponsorship idea with the craft area to really make attendees feel like they’re getting involved for a good cause. 

13 | Treat yourself

Similar to wellness breaks, this gives attendees the opportunity to feel pampered, and ultimately, leave with a great impression of your sponsors. Offering 5-10 minute mini massages is a good way to organically engage guests with your sponsor’s brand. Even if your sponsors don’t provide these types of services, you can hire trained staff for the day, and have them wear sponsor branded clothing. 

14 | Play area

Looking to have attendees blow off some steam, but want to skip the workout? How about a play area. Giant games of Jenga, chess, board games, or even a ball pit are excellent ways to capture guests’ attention. And it’s a creative way to give your sponsor branded game pieces that will get posted and talked about.

15 | Premium swag bags

Customize a swag bag with premium merch not available to all attendees. If you really want to go for it, get sponsors involved to offer more high-end gifts, like massages, tickets to shows, or wine.

16 | Digital swag bags (learn more)

In addition to the traditional bag, you can now offer a digital one. New services allow you to set up a page with offers from sponsors before, during, and after your event. By extending the time that sponsors can connect with attendees, you’ll provide more activation opportunities. What’s more, these services provide sponsors with meaningful data to measure against their goals. 

17 | Privacy pods

These fully enclosed booths offer a quiet place to make a phone call or have a meeting. They come in various sizes from one person (like a phone booth) to larger versions which seat four. They are usually made of mostly glass and can be wrapped with a brand or provided by a sponsor. Many come with power and WiFi. 

About Larry:

Larry Weil, The Sponsorship Guy

Larry Weil is a nationally recognized sponsorship expert and thought leader with over $200 million in deals to his credit. TheSponsorshipGuy.com is the leading sponsorship marketing agency for Virtual and Destination Events. Media outlets, large corporations, and entrepreneurs all seek out his insights and opinions, which have been published in print, digital and broadcast.

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